Identification documents

This main section contains 5 sections:

The Municipal Personal Records Database

The Municipal Personal Records Database (Basisregistratie personen, BRP)) contains the personal details of everyone who lives in the Netherlands. The government uses these details to help it perform its public tasks. Public authorities such as the Tax and Customs Administration and the Employee Insurance Agency (UWV) use the Database to help them collect taxes and allocate benefits.

Personal details in the Municipal Personal Records Database

The Municipal Personal Records Database contains the following personal details of every resident of the Netherlands:

  • their surname, given names, date of birth, place of birth, and country of birth;
  • information about their parents; 
  • information about whether they are married or in a registered partnership; 
  • information about their children; 
  • information about their nationality and residence status; 
  • their home address; 
  • their citizen service number.

Residents have to inform the Database when certain changes occur in their lives: if they have a baby or marry abroad, for instance, or if a family member dies. But some changes are recorded automatically in the Database. If you marry in the Netherlands, for instance, the Registrar of Births, Deaths, Marriages and Registered Partnerships will inform the Municipal Personal Records Database.

Checking information

At no charge, you can apply to the municipal authority where you are registered to ascertain whether your personal details in the Municipal Personal Records Database are correct. If you believe the details to be inaccurate or incomplete, you are entitled to ask for them to be changed. In order to get them changed, you have to apply in person, with documentary evidence and proof of identity, to the Population Affairs Department (Afdeling Burgerzaken) of your municipality. Your documentary evidence – for instance a marriage certificate or residence permit – must show that the information recorded in the Database is incorrect.

Information from the Municipal Personal Records Database

Public authorities that require your personal details to perform their tasks obtain those details from the Municipal Personal Records Database. Such authorities include the Tax and Customs Administration and the Social Insurance Bank (SVB). They use your personal details to tailor their decisions to your situation. Municipal authorities also use the Municipal Personal Records Database. The personal details it contains are not in the public domain. Public authorities protect your privacy and use your details only in the performance of their tasks.

They do not have access to all your details – only those they require to perform their tasks.

Advantages

This exchange of information benefits both the public authorities and individuals because:

  • the same information no longer needs to be entered more than once;
  • public services are delivered faster;
  • the risk of errors is reduced;
  • there is less abuse of public services.

Protecting privacy

Strict rules apply to the use and accessibility of information in the Municipal Personal Records Database. These rules guarantee the privacy of the individual resident of the Netherlands. Individuals may ask their municipal authority to keep their personal details confidential. But confidentiality does not apply to the provision of personal details to public authorities that require them to perform their tasks.

The workings of the Municipal Personal Records Database are laid down in the Municipal Personal Records Database Act, which contains provisions to protect privacy and security.

Complaints about the Municipal Personal Records Database

If you have any questions or complaints about the Municipal Personal Records Database, you should contact the municipal authority where you are registered. If you disagree with a decision by the municipal authority after you have asked for your personal details to be changed, you can submit a notice of objection to the municipal executive. You can read more about your rights and duties in the brochure entitled ‘The personal records database: for the authorities and for you’.

Documents