How can I request an extract or an official copy of a civil status record?

Official copy of a civil status record

An official copy of a civil status record takes the form of a photocopy of the document in question. The photocopy bears a stamp and the signature of a Registrar of Births, Deaths, Marriages and Registered Partnerships. The following people can request an official copy of a civil status record:

• yourself (for documents relating to you);
• an authorised representative;
• anyone with a legitimate interest in the record, for example someone who needs it for use in legal proceedings.

When submitting your request, you must provide a valid identity document.

Civil status record extract

A civil status record extract contains only the essential details of the record. The following people can request an civil status record extract:

• yourself (for documents relating to you);
• an authorised representative;
• other interested parties (such as a spouse or heir).

When submitting your request, you must provide a valid identity document.

Types of record

The following types of record exist:

• birth certificate;
• death certificate;
• marriage certificate;
• divorce certificate;
• certificate of registered partnership (if a registered partnership is annulled, an endorsement is added to the certificate).

Requesting an extract from abroad

You still can request a civil status record extract if you are a Dutch national living abroad and are no longer listed in the Personal Records Database (BRP). You need to apply to the municipality where the record was drawn up.